The EMail Archiver is a plug-in for Microsoft Outlook 2010 / 2013 with which single or multiple marked e-mails or even whole e-mail folders and subfolder with all contained e-mail messages can be converted to PDF or PDF/A. The processing and conversion of the e-mail takes place via the FileConverterPro server which is called encrypted via https either in the local network or external over the internet. The resulting PDF(/A) is deposited in configurable start-folder in the file system. The path as well as the file names get configured and created via variables which are retrieved from the metadata of the e-mail message. Additionally the metadata can be written as a XLS table.
PDF and especially PDF/A-3 are particularly good for the archiving or ISO standardized long-term archiving of e-mails. With PDF/A-3 the original MSG / EML message and the contained attachements get embedded in the PDF container also.
Functions:
- FCpro login configuration – URL, username, password, FCpro – choose processing profile, connection test with the FCpro server, priority of the jobs.
- Archives settings
- Selection of start-folder
- Configuration destination path through variable: (date, day, month, year, subject, from, to (all), to (first), Outlokk folder name, Outlook path, Outlook user, email-thread-ID, email-message-ID).
- Configuration destination file name through variable: same as for the path incl. counter.
- Set counter starting value
- Set action after the archiving:
- Marking over a category,
- Moving into a choosable Outlook archives folder,
- Deleting of the archived email with or without confirmation
- Metadata export settings – export metadata as XLS – for any archived email a new line is inserted into the XLS.
- Selection destination folder
- Configuration XLS file name
- Selection of the columns for the export based on the email variables:
- Date, day, month, year
- Subject
- From
- To (all), to (first)
- Outlook folder name, path, user
- Email-thread ID, email-message-ID
- Counter
- Amount of attachements, names of attachements
- Destination of the archived email (PDF)
- Archiving
- One or multiple marked emails from the e-mail list – function in the context menu, or buttons in the “Start” or “Archive emails” tab.
- Archiving of whole folder structures incl. subfolders and all containing emails out of the Outlook folder structure
- Archiving of single emails from the mask of the currentyl opened email view.
- Opening of the configured destination folder directly out of MS-Outlook
- Display of the currently pending e-mails for processing / conversion / archiving – label of the e-mail, FCpro status, archive status. After the successful archiving the label changes to a link of the archived email. Via this link the created PDF can be called and viewed.
Download – EMail Archiver MS-Outlook plugin for FileConverterPro >>>