Category: EMail Archiver

FileConverterPro (FCpro) – Overview and various client applications – product video

The product video shows the FileConverterPro and the most important client applications that work with the FCpro PDF (/A) conversion service via the REST / SOAP web service interface:

The following FCpro client applications are shown:

  • DropConvert – Interactive drag and drop conversion.
  • FCpro Hotfolder – Folder Monitoring.
  • FCpro EE – Explorer Extension – FCpro integrated in the MS Windows Explorer
  • EMail Archiver – MS-Outlook Plugin to convert messages and attachments to PDF (/A).
  • PDFmerge – Converts complex document structures to PDF(/A)
  • C# / .NET – Example client & project – All FCpro functions for testing

Download – FileConverterPro (FCpro) ~600MB >>>
Download – OmniPage OCR Engine als Option für FCpro (ca. 235MB) >>>

EMail Archiver for FCpro – Version 4.4.4

Innovations Version 4.4.4:

  • Save settings in the registrySo far, all configuration settings have been stored in XML files. Now there is also the possibility to specify during the installation whether these are stored as before or in the registry of the computer (standard).

The setup writes certain general presets to the key


When MS-Outlook is started for the first time, these general settings are copied into the local user’s key and administered there for the logged-on user.

HKEY_CURRENT_USER\Software\May Computer\EMailArchiver

  • The configuration can also be set to “Read-only”so the user himself can not make any configuration changes and only use the predefined profiles.


Name: “read-only” value:”yes”

  • ToRegistry.exe – To facilitate the transition, there is the tool “ToRegistry.exe”. This allows existing XML configuration files to be read out and transferred to the registry.

  1. Transmits all settings from the Config folder specified in the SettingsFolderInfo.xml file to the registry
  2. Transmits a single selected configuration or login file (XML) into the registry – The type is automatically detected and written to the correct node.
  3. If the application is run as an administrator, you can select whether the configuration is transferred to “HKEY_CURRENT_USER” or “HKEY_LOCAL_MACHINE”. If “HKEY_LOCAL_MACHINE” is used, the key “use-registry” is also set to “yes”.

Download – EMail Archiver MS-Outlook Plugin für FileConverterPro >>>

Download – ToRegistry.exe >>>

For tests, the FileConverter Pro Testserver hosted by us can be used – this is already pre-set in the EMail Archiver after installation.

EMail Archiver for FileConverterPro – Version 4.4.1

Innovations Version 4.4.1:

  • Integration – MSG ExportWith the function for archiving together with the Commandline integration for further processing, only the PDF file generated from the message was previously made available in the “Download folder”Now the MSG with the same name is also exported in the same folder. Thus, downstream programs that are called by commandline also have access to the MSG file.

EMail Archiver- Nachgelagerte Verarbeitung - MSG wird ebenfalls exportiert #1  EMail Archiver- Nachgelagerte Verarbeitung - MSG wird ebenfalls exportiert #2

  • Integration – Commandline % VariablesError correction – these are now used correctly.
  • Background processing – suppress confirmation messageIf jobs are inserted into the background processing queue, the user will receive a message that he must confirm. This display can now be deactivated via a checkbox whereby the complete processing and archiving is done silently.

EMail Archiver - Hintergrundverarbeitung - Keine Bestätigung anzeigen

Download – EMail Archiver MS-Outlook Plugin for FileConverterPro >>>

For tests the hosted  FileConverter Pro Testserver can be used – this is already pre-set in the EMail Archiver after installation.

EMail Archiver for FileConverterPro – Version 4.3.0

Innovations Version 4.3.0:

Import & Export of all PDF export settings: All configuration settings of the rather extensive PDF Export Settings can now be exported and re-imported as * .gfix (= zip) file. Not only the settings are packed into this file, but also all associated external PDF, DOC and TOC filesSo it is easily possible to exchange the complete configuration of this function between different applications and computers or create configurations once and then distributeWe will add these import / export function also for FileConverterPro . UAnd in further consequence it will also be a PDF export editor with which you can write, read and edit such files independently.

Import und Export aller PDF Export Einstellungen über eine einzige ZIP Datei

Download – EMail Archiver MS-Outlook Plugin for FileConverterPro >>>

For testing, the hosted  FileConverter Pro Testserver vcan be used – this is already set after installing the Email Archiver.

EMail Archiver for FileConverterPro – Version 4.2.0

Innovations Version 4.2.0:

  • 64bit – MS-Office Support for 2010 / 2013 and 2016

the version of MS Office 2007-32 and 64 bit is not supported by the Email Archiver because the user interface of the 2007 version is different in general and not based on the Ribbon menu.

  • Metadata Export

When you archive the messages, in addition to the MSG / EML / PDF file,  can also be stored the available metadata of the eMail message. The metadata can be exported as an XML file XLS, CSV or. The records of the messages are output either in an entire file or per message in single files.

The following variables from the metadata are available:

%CONVERSION PROFILE%selected FC per conversion profile

%PATH%full path to MSG / EML / PDF respectively attachment

%FILETYPE% – File Type = file extension (PDF, MSG, EML, DOCX….)

%COUNTER%Counter is increased for each export / Conversion process

%MESSAGE DATE%Date of receipt of the message

%MESSAGE TIME%Reception time of the message

%DAY%reception day

%DAY2%Reception day as 2 digit number

%MONTH%reception month

%MONTH2%Reception month as 2 digit number

%YEAR%Reception year

%YEAR2%Reception yearas 2 digit number

%SUBJECT% – subject

%FROM% – sender

%TO ALL%all recipient addresses separated with;

%TO FIRST%only the first recipient

%OL NAME% – Name of Outlook folderss

%OL PATH%the complete path of the Outlook folder

%OL USER%the registered Outlook user

%THREAD ID%ID of all related News

%MESSAGE ID%ID of the message

%PARENT THREAD ID%ID of all related parents messages

%PARENT MESSAGE ID%ID of parents messages

%ATTACHMENT COUNT%Number of Attachments

%ATTACHMENT NAMES%Name any attachments separately with,

This metadata variables (PDF information fields, table of contents, stamps, headers and footers and cover =) can also be used in the PDF export settings. And can also be used for the folder structure, the file name and in the integration of the command line processing.

Metadaten Export - als XLS CSV XML - Gesamt bzw Einzeldateien  Metadaten Export als XML

  • Read Only the standard and the user settings

If the configuration file are the default settings – C:ProgramDataEmailArchiverConfigconfigSettings.XML – “read only” sthis is detected and the function / button “Save configuration as the defaultis disabled. Also is detected if the user configuration file is – C:ProgramDataEmailArchiverConfig<User>configSettings.XML – “read only” – In this case, all the fields and functions of the configuration settings are automatically disabled so that the user can not make changes.

Konfigurations Einstellungen - Schreibschutz

  • Display of Conversion Error

Depending on the configuration of the File Converter Pro, in case of failure either a placeholder page can be generated, or a “real” error is returned to the clientIf an error is returned, so this information is now analyzed, displayed and logged. In the background processing there is a separate “Error” tab. There, all errors are listed. Similarly, there is a separate column in the log in which the status “OK” or “Error” is logged.

Hntergrund Verarbeitung - Tab mit der Liste der Fehler

  • Log File as CSV

The log file will be created as a CSV with columns separating in order to evaluate the information with MSExcel. (import, sort, filter, etc.)

  • Log file with job number / counter

In the log file a counter is incremented for each operation / job and output as the first column. Jobs are also processed in parallel, whereby individual processing steps and therefore log entries are not created in time sequentially. About this ID, it is possible to find all the log entries that belong to a single job.

  • Log file Ok”, “Error” status column

To localize and filter possible errors faster, there is a separate status column in the log.

Log Datei mit Job Nummer und Statusinfo - Fehler - Erfolg

Download – EMail Archiver MS-Outlook Plugin für FileConverterPro >>>

For testing you can use the hosted FileConverter Pro Testserver  – this is already set after installing the Email Archiver.

Email Archiver – main configuration file / setup – Command Line Options

To use a customized configuration file during installation, the Email Archiver uses a template XML config file that can be customized and distributed accordingly.

When the user starts the application for the first time so this file is taken as a template and used as the User Configuration. By default, this file is configSettings.XML under: C: \ Program Data \ Email Archiver \ Config. This path can be changed on a central network share.

If the current settings are specified as standard on all newly created user, then the function “Save as default configuration” is available.

EMail Archiver - Der Start Ordner für die Konfigurationseinstellungen kann festgelegt werden

To prevent that configuration settings are changed, there is the entry ReadOnlyConfig in the configSettings.XML file. If this is set to YES, then the configuration via the user interface cannot be changed.

In the configuration settings of the email archive from version 4.0.7 there is the possibility to specify the startup folder for the configuration settings individually. So the standard and individual user settings can also be stored centrally on a network share. If the path is changed, then all existing configuration files, the login profiles and the profiles PDFExport, copied into the newly selected folder.

The information where the path for the configuration files shows is stored locally in the path:

  • C:\ProgramData\EmailArchiver\SettingsFolderInfo.xml
  • z.b. <InfoRootSettingsFolder RootFolderPath=”\\freenas\wmay\EMailArchiver_Settings\” />

The setup of this path can be preset and transferred.

For the Email Archiver Setup are available the Command Line Parameters “RootFolder =” and “/ quiet”. “RootFolder =” specifies the startup folder of configuration settings and “/ quiet” enables “silent” installation without dialogues.

  • Example: “C:\Users\testuser\Desktop\EMail Archiver Enterprise.exe” rootfolder=”\\freenas\wmay\EMailArchiver_Settings” /quiet

Download – EMail Archiver MS-Outlook Plugin for FileConverterPro >>>

For testing you can use our  FileConverter Pro TestserverThis is already set after installing the Email Archiver.

EMail Archiver for FileConverterPro – testet with MS-Outlook 2016 under Windows 10

Recently, the new MS Office version 2016 is available. We have already successfully tested the latest version of our Email Archiver plugin for MS-Outlook of MS Office 2016 under Windows10. So the Email Archiver plugin can be used with MS Outlook versions 2007/2010/2013/2016.

Email Archiver unter MS-Office 2016 unter Windows 10

Download – EMail Archiver Outlook Plugin für FileConverterPro >>>

Download – EMail Archiver Station Outlook Plugin inkl. FileConverterPro lokal  >>>

EMail Archiver for FileConverterPro – Version 4.0.7

New features in version 4.0.7:

  • The file name for archiving / conversion of messages / attachments may be separately and independently configured for the folder of sent messages, as well as all other folders. Because the own email address can not be read from the sent email message, there is an option using the the% FROM% variable can be preassigned for the messages you send.

EMail Archiver - MS-Outlook plugin - Dateinamen Konfiguration je nach Funktion und für gesendete Elemente unterschiedlich  EMail Archiver - MS-Outlook plugin - Aktionen die nach der Archivierung ausgeführt werden sollen finden sich auf einem eigenen Sub-Tab

  • Customize User Interface Using the configuration, it is now also possible to disable functions and buttons so that they are no longer displayed on the User Interface. This allows that emails and attachments are limited only converted to PDF, but can not be archived.

EMail Archiver - MS-Outlook plugin - Konfiguration der am Userinterface verfügbaren Funktionen

  • Profiles for PDF export settings – PDFExport Einstellungen  provide plenty of additional functions, which can be applied to the generated PDFs. All settings can be managed via profiles and then saved, selected and activated as an entirety. Profiles can be created, copied, renamed, deleted, and imported and exported.

EMail Archiver - MS-Outlook plugin - PDFExport Einstellungen über Profile


Download – EMail Archiver Outlook Plugin for FileConverterPro >>>

Download – EMail Archiver Station Outlook Plugin incl. FileConverterPro local  >>>

EMail Archiver für FileConverterPro – Version 3.0.3

Innovations version 3.0.3:

  • Extension of the background processing – jobs can be deleted from the queue. At “Stop” of the processing active conversions can be aborted or finished.
  • All jobs can be selected (mode – “Stop”)
  • Amount of jobs in the queue is displayed
  • When the background processing is active the queue can also be accessed via a button from the MS-Outlook user interface directly
  • post-processing-steps – mark email, move email to another folder, delete email – now also are done with the background processing automatically and logged – before the function “Update” had to be executed.

1_Neue_Funktionen_Context_Menu_Warteschlange  2_Icon_tray_context_menu  3_Löschen eines Jobs aus der Warteschlange

Download – EMail Archiver MS-Outlook Plugin for FileConverterPro >>>

For testing purposes the FileConverter Pro Testserver, hosted by us, can be used – it is set by default after installation of the EMail Archiver.

EMail Archiver for FileConverterPro – version 3.0.1

Innovations version 3.0.1:

  • The background-processing was reimplemented and is now instead of as Windows service implemented as startable Icon Tray application.
  • The jobs currently opened in the queue of the background-processing can be displayed. The updating of this queue is done automatically.
  • Via the context-menu of the background-processing – the processing can be stopped, started, the archive folder can be opened, the log can be displayed and deleted as well as the queue can be displayed.
  • The current configuration can be saved “as standard” to afterwards use the XML file as draft  for the spreading to all computers. Also see usage of a template config file

1_Anzeige der Dateien die sich in der Warteschlange für die Hintergrund Verarbeitung befinden  2_Kontext Menü Befehle für die Hintergrund Verarbeitung  3_Neue Konfig Optionen - Verbindungs Wiederholung und Konfiguration als Standard speichern

Download – EMail Archiver MS-Outlook Plugin for FileConverterPro >>>

For tests the FileConverter Pro Testserver, hosted by us, can be used – it is set by default in the EMail Archiver after the installation