Month: May 2014

DropConvert – version 1.0.6 available

New features DropConvert version 1.0.6:

  • selection of the FCpro processing profile directly via the icon tray menu
  • display of the currently chosen processing profile as tool-tip text over the icon tray
  • function to cancel all open jobs
  • improved error handling with conversion errors without placeholder page

DropConvert - Auswahl des Verarbeitungsprofils über das Icon Tray Menü  Tooltip Text des Icon Trays zeigt das aktuell ausgewählte Verarbeitungsprofil

For tests without own installation of the FCpro server the testserver provided by us in the internet can be used.

Download – DropConvert – windows client for FCpro >>>

eDocPrintPro Plugin – ExtRen – extract and rename – extract information from the PDF – attachment name, path, subject, e-mail addresses

The existing eDocPrintPro e-mail plugin can search and extract e-mail addresses and subject via configurable delimiter in the created PDF and use them for the distribution of the e-mail. What has been missing yet however was the possibility to also redefine the name of the created PDF and use it as attachment name.

The eDocPrintPro “ExtRen” plugin now offers this possibility and combines the reassigning of the file name via extracts from the PDF document with the skills of the existing e-mail plugin.

Functions:

  • definition of variables for the destination file name / attachment name and path – delimiter – beginning / end, search in – first page / all pages / last page.
  • determining of name rules for the new file / attachment name via fixed (date, time, workstation name, username, origin name, counter) or free defined variables whose values get extracted from the PDF.
  • start folder if the file is only stored and not sent as attachment.
  • path configuration via variables like for the file name incl. free defined variables whose values get extracted from the PDF.
  • start value – counter
  • if destination file already exists – overwrite, append counter
  • delete document after processing – yes / no
  • all other functions see eDocPrintPro e-mail plugin.

1_After install of the plugin - a plugin set has to be to create and the plugin set has to be activated 2_To do not get the save as dialog the options shoud be changed - the file is saved without dialog 3_Here you can define the variables which should be read out from the document and which can be used to create the file- and attachment name 4_Config how the name of the file and attachment should be created 5_EMail settings - to cc and bcc can be fix configured or read out from the document 6_EMail settings - read out the email address from the document 7_EMail settings - configure the subject text label and read out the subject from the document 8_EMail settings - config the way how the email is sent out 9_Print from applicaiton to the eDocPrinter driver - information from document is read out - email message is created

Download eDocPrintPro “ExtRen” plugin >>>

EMail Archiver – FileConverterPro MS-Outlookplugin – archives and converts emails as PDF or PDF/A

The EMail Archiver is a plug-in for Microsoft Outlook 2010 / 2013 with which single or multiple marked e-mails or even whole e-mail folders and subfolder with all contained e-mail messages can be converted to PDF or PDF/A. The processing and conversion of the e-mail takes place via the FileConverterPro server which is called encrypted via https either in the local network or external over the internet. The resulting PDF(/A) is deposited in configurable start-folder in the file system. The path as well as the file names get configured and created via variables which are retrieved from the metadata of the e-mail message. Additionally the metadata can be written as a XLS table.

PDF and especially PDF/A-3 are particularly good for the archiving or ISO standardized long-term archiving of e-mails. With PDF/A-3 the original MSG / EML message and the contained attachements get embedded in the PDF container also.

Functions:

  • FCpro login configuration – URL, username, password, FCpro – choose processing profile, connection test with the FCpro server, priority of the jobs.

01 EMail Archiver - Config - FileConverterPro Communication settings

  • Archives settings
    • Selection of start-folder
    • Configuration destination path through variable: (date, day, month, year, subject, from, to (all), to (first), Outlokk folder name, Outlook path, Outlook user, email-thread-ID, email-message-ID).
    • Configuration destination file name through variable: same as for the path incl. counter.
    • Set counter starting value
    • Set action after the archiving:
      • Marking over a category,
      • Moving into a choosable Outlook archives folder,
      • Deleting of the archived email with or without confirmation

    02 EMail Archiver - Archive settings - variables for folder and name 03 EMail Archiver - Config of actions after conversion and archive

  • Metadata export settings – export metadata as XLS – for any archived email a new line is inserted into the XLS.
    • Selection destination folder
    • Configuration XLS file name
    • Selection of the columns for the export based on the email variables:
      • Date, day, month, year
      • Subject
      • From
      • To (all), to (first)
      • Outlook folder name, path, user
      • Email-thread ID, email-message-ID
      • Counter
      • Amount of attachements, names of attachements
      • Destination of the archived email (PDF)

04 EMail Archiver - Config metadata export to XLS #1 05 EMail Archiver - Config metadata export to XLS #2

  • Archiving
    • One or multiple marked emails from the e-mail list – function in the context menu, or buttons in the “Start” or “Archive emails” tab.
    • Archiving of whole folder structures incl. subfolders and all containing emails out of the Outlook folder structure
    • Archiving of single emails from the mask of the currentyl opened email view.
    • Opening of the configured destination folder directly out of MS-Outlook
    • Display of the currently pending e-mails for processing / conversion / archiving – label of the e-mail, FCpro status, archive status. After the successful archiving the label changes to a link of the archived email. Via this link the created PDF can be called and viewed.

06 EMail Archiver - Start archive direct from email list 07 EMail Archiver - Archive complete foldes with all e-mails and subfolders 08 EMail Archiver - Buittons added to the MS-Outlook user interface to archive emails and folder 09 EMail Archive - Status pane shows the actual status and link to the archived email 10 EMail Archiver - A click to the link opens the PDF or the archived email 11 EMail Archiver - EMails with contaienr attachments or nested attachments are correct expanded, converted and the bookmark structure is created

Download – EMail Archiver MS-Outlook plugin for FileConverterPro >>>

DropConvert – FileConverterPro – Client – convert documents to PDF and PDF/A via drag & drop

DropConvert is a Windows client application which communicates with the FileConverterPro server to convert documents to PDF or PDF/A which are dragged & dropped into a always “on top” displayed “DropZone” or into a monitored folder. The resulting files get transfered back to the client and deposited into a configurable output folder. DropConvert communicates with the FileConverterPro server encrypted via https which can be located in the local net or also external through the internet. DropConvert is free and can be installed on any Windows client and therefor brings the PDF and PDF/A conversion functions to any working place.

DropZone activated >> drag documents in it and convert them to PDF or PDF/A

DropConvert - FileConverterPro Windows Client - Icon tray Menüfunktionen und DropZone

Functions:

  • Call configuration settings
    • FCpro web-service parameters – URL, user, password
    • Connecting with the FCpro server
    • Selection of the processing profiles deposited on the FCpro server
    • Automatically start application on PC start
    • Selection “monitored folder”
    • Selection “output folder”
  • open output folder
  • (de)activate “DropZone”
  • display / delete log

DropConvert - FileConvertPro Windows Client - Konfigurationseinstellungen

For testing without an own installation of the FCpro server our testserver, provided over the internet, can be used.

Download – DropConvert – Windows Client for FCpro >>>

FileConverterPro Client – WCF service sample – C# application incl. source code

This client application is included in the FCpro setup and is installed with the FileConverterPro Server. With it all function available via web-service can be tried and tested. Beside the EXE the application is also available as C# source code project to integrate FCpro functions in own applications quick and easily.

Functions:

  • Configuration web-service URL for the FCpro server
  • “Connect” – client connects with the FCpro server and retrieves all available processing profiles.
  • Selection – processing profile
  • “Statistics” – available pages (Abbyy OCR license), pages in the queue, documents in the queue, average time per document in sec.
  • “Server info” – version number server, hash-code for licensing
  • Insertion of single or multiple documents for conversion per drag & drop
  • Display of the current document list (ID, label, status, download link or error message) – processing, processed, downloaded, error
  • “Delete list”
  • Display of parallel upload processes
  • “Delete job”
  • For single conversions: direct synchron conversion – without job queue and polling

WS1_FCpro - Web-Service Sample - Conversion by adding files by drag&drop

  • Job functions – The jobs are managed through a database and can be retrieved. With it there are filter functions for status, username, label and date (created and converted) available. The list can be sorted ascending or descending per filter. Displaying of the overall amount of jobs as well as amount of pages and jobs per page. The job list can be retrieved page per page. Single jobs can be “aborted” or “deleted”. Also all jobs can be deleted. Display of the job list with user, date/time -created, -converted, ID, label, status, error.

WS2_FCpro - Web-Service Sample - Jobs

  • Admin service functions – for the admin an own web-service URL is available which can be addressed and used independent of the normal processing functions.
    • Configuration of the admin URL
    • “Connect” with the admin service
    • “start” and “stop” of the windows services on the FCpro server
    • Status request of the windows services – “started” or “stopped”
    • User – display of all users and their rights
    • Add new user – name, password, rights
    • Edit existing users
    • Delete users
    • Processing profiles – display list (name, OCR engine, description)
    • Upload new processing profile / replace existing profile (fcprox)
    • Download existing processing profile (fcprox)
    • Delete processing profile

WS3_FCpro - Web-Service Sample - Administration Service

  • Authentification – set username & password for the connection with the FCpro server.

WS4_FCPro - Web-Service Sample - Authentication

Download – FileConverterPro – web-service – C# sample project >>>

FileConverterPro – test-server online

To be able to run tests without the installation of an own FileConverterPro server there is now an encrypted reachable via https test server available. Through predefined profiles the conversion with or without MS-Office and the OCR processing with iOCR or Abbyy OCR can be tested.

Predefined processing profiles:

  • Default – direct conversion without MS-Office 2010, no OCR processing of images, placeholder page gets inserted for errors or not convertible documents
  • Direct + iOCR german – direct conversion without MS-Office 2010, iOCR – german, placeholderpage.
  • MS-Office + Abbyy + PDFA – conversion through MS-Office 2010, PDF/A-1b output, Abbyy OCR german and english, placeholderpage
  • MS-Office + Abbyy – conversion through MS-Office 2010, Abbyy OCR german and english, placeholder page
  • Direct – no OCR – with draft stamp and overlay – like “Default” but with stamp on the top-left ( filename / date / time ), watermarks “Draft / Entwurf”, sample stationery gets underlayed

FCpro - Testserver - vordefinierte Verarbeitungsprofile

Most easy way to test is to install the free available FileConverterPro Windows client – “DropConvert” and to drag the documents in the DropZone for conversion.

Download – sample DOCX and resulting PDF >>>

Download – DropConvert (~1,5MB) >>>

FileConverterPro (FCpro) – PDF(/A) conversion service with SOAP / REST – web-service

The FileConverterPro is installed as Windows service and offers functions for the conversion of the most important document formats to PDF, PDF/A incl OCR through a web-service interface (SOAP or REST).

For FCpro the same base components as for the FileConverterPDFMerge and AutoOCR are used. Adjustments and extensions are therefor available the same for all these applications.

The web-service interface of FCpro is compatible to the web-service interface of AutoOCR by which all applications are runnable without adjustment with both services. With that e.g. our Alfreso / ifresco Transformer integration can be operated with AutoOCR – for pure OCR processing – as well as with FCpro – to process all document formats incl. OCR.

As well as for AutoOCR also for the FCpro service is a ready-to-use .NET / C# sample application with EXE and source code available. With it the FCpro functions can be tested immediatly or the code can be used as a base for the integration in own applications.

PDF or PDF/A conversion – all important file formats – MS-Office, image, e-mail, HTML and so on get converted to PDF or PDF/A automatically. Normally no other components or MS-Office are required. The conversion takes place directly without additional applications or printer drivers. Optionally also MS-Office 2010/2013 can be used as converter component if available or a “high fidelity” conversion for office formats is required. Image and PDF documents can be made searchable via the integrated iOCR. Optional through a additional license also the Abbyy OCR engine can be used.

Supported source file formats:

  • DOC, DOCX, RTF, TXT,
  • XLS, XLSX,
  • PPT, PPTX, PPS, PPSX,
  • FDF, XFDF (Adobe forms),
  • XML
  • PNG, BMP, TIF, TIFF, JPG, JPEG, GIF
  • ZIP, RAR, 7Z,
  • MSG, EML,
  • PDF,
  • HTM, HTML, MHTML,
  • PMTX (PDFMerge)

Functions – general:

  • MS-Windows service application with SOAP / REST web-service interface for document conversion from Office, PDF, image, HTML, ZIP, MSG and e-mail to PDF or PDF/A. The communication takes place encrypted via HTTPS.
  • Processing profiles – all settings can be preconfigured and retrieved and used through profiles.
  • Direct conversion without usage of additional required original applications.
  • For the “high fidelity” conversion of MS-Office documents also MS-office 2010 / 2013 can be installed and used.
  • Dissolving and conversion of container files – ZIP, 7ZIP, RAR, MSG, EML, PMTX – to build overall files. Structures are displayed as bookmarks, for not convertible documents placeholder sites are inserted
  • images and scans (TIF, JPEG, PNG, BMP, GIF, PDF) can be converted to searchable PDF’s with the integrated iOCR – Abbyy OCR engine as option.
  • Parallel processing with configurable amount of processes and priorities – allows the optimal usage of the hardware and guarantees a quick work off.

Special functions:

  • With ZIP/RAR/7Z conatainers all contained and supported documents get extracted automatically, converted and merged to a single PDF overall document. The folder structure contained in the container gets displayed in the PDF output document as the bookmark structure.
  • MSG / EML – e-mails can contain any also interlaced attachements. This documents get extracted also, for not convertible formats placeholder pages get inserted and the structure gets displayed via PDF bookmarks.
  • PDF/A conversion – the FCpro is also a PDF to PDF/A converter. The converted documents can be produced as PDF/A-1b or also with embedded source documents as ISO standardized PDF/A-3b format. Therefor the FCpro service is suited ideally for long-term archiving of documents and e-mails.
  • PMTX – is a XML data format from PDFMerge which contains structure and processing information as well as the documents themselves. From it PDFMerge creates a single overall PDF file which consists of the converted and merged single files. The PDFMerge structure gets displayed via the PDF bookmarks.
  • FDF, XFDF – PDF form data – can be fused with PDF forms and converted to a “normal” PDF.
  • Stamps, watermarks, stationery – can be configured and applied
  • Intelligent OCR of PDF – PDF documents get analyzed page per page if OCR is required or not – pages which already contain text don’t get OCR processed again, bookmarks and links stay preserved. This saves time and resources and increases the quality.

Functions – PDF-export settings – part of the processing profiles

  • Infilling of PDF profile fields with fixed values or variables (origin values, profile name, date, time, PC name, user, file name, application, pages, PDF-level, user variables)
  • Web-optimization (yes / no)
  • Preserve existing bookmarks (yes / no)
  • Settings for opening the PDF
  • Security settings – password-opening, system, restrictions
  • Pagination – position, start, offset, text (current page, pages), font, color, masking underlying area
  • Stationery / PDF watermarks – underlay / overlay, file selection, opacity (%), position
  • Text stamp – one or more stamps, text or variables (like profile fields incl. bookmarks), start, offset, font, style (incl. outline), size, color, opacity (%), angle

FCpro user interface:

UI1_FCpro - Config of web-service endpoints UI2_FCpro - Conversion profiles UI3_FCpro - Advanced settings UI4_FCpro - Advanced settings - web-service user config and rights UI5_FCpro - Advanced settings - service account config UI6_FCpro - Advanced settings - MIME types config UI7_FCpro - Icon tray functions

FCpro – conversion profile:

CO1_FCpro - Conversion profile config - office documents CO2_FCpro - Conversion profile config - image documentsCO3_FCpro - Conversion profile config - HTML documents CO4_FCpro - Conversion profile config - XML CO5_FCpro - Conversion profile config - PDFA and PDFExport settings CO6_FCpro - Conversion profile config - FDF XFDF forms CO7_FCpro - Conversion profile config - OCR settings

FCpro – conversion profile – OCR:

OC1_FCpro - Conversion profile config - iOCR settings #1 OC2_FCpro - Conversion profile config - iOCR settings #2 - image processing OC3_FCpro - Conversion profile config - iOCR settings #3 - language selection OC4_FCpro - Conversion profile config - iOCR settings #4 - language selection OC5_FCpro - Conversion profile config - Abbyy OCR settings - predefined profiles OC6_FCpro - Conversion profile config - Abbyy OCR settings - general settings OC7_FCpro - Conversion profile config - Abbyy OCR settings - recognition - image processing OC8_FCpro - Conversion profile config - Abbyy OCR settings - recognition - page analysis OC9_FCpro - Conversion profile config - Abbyy OCR settings - recognition - page synthesis OC10_FCpro - Conversion profile config - Abbyy OCR settings - PDF export parameter

Available FCpro applications / clients:

The FCpro server provides its functionality through a SOAP /REST – web-service interface to other applications. The following applications and integrations are available for the FCpro or use its functions:

1.)    FileConverterPro – WCF service sample – this client application is additionally installed with the FCpro setup. With it all function availabel via the web-service can be tried and tested. Beside the EXE is this application also available as C# source code to be able to use FCpro functions from own applications quick and easily.

2.)    DropConvert – convert documents to PDF(/A) via drag & drop or folder monitoring. DropConvert is a Windows client application which communicates with the FCpro service to convert documents which are dragged into the always “on top” displayed “DropZone” or into a monitored folder to PDF or PDF/A. The result documents are transfered back to the client and deposited in a configurable output folder. The FCpro server is called https encrypted through the local net or also external through the internet.

3.)    EMail Archiver – The EMail Archiver is a MS Outlook 2010 / 2013 plug-in with which single or multiple marked e-mails or even whole e-mail folders and subfolders with all contained e-mail masseges can be converted to PDF or PDF/A directly out of MS Outlook. The processing and conversion of the e-mail runs via the FCpro server which is called encrypted via https on the local network or external through the internet. The resulting PDF(/A)’s get deposited in a configured start-folder and path into the file system with the variable information extracted from the e-mail.

PDF/A and especially PDF/A-3 are particularly good for the archiving or for ISO standardized long-term archiving of e-mails. With PDF/A-3 the original MSG / EML messages get embedded also in the PDF container.

4.)    Alfresco / ifresco – Transformer – the installation of the “ifresco Transformer” AMP’s for Alfresco allows the PDF(/A) conversion and the OCR processing through the FileConverterPro server. If only OCR is required the AutoOCR server can be used instead. The processing of the supported document formats to PDF, PDF/A and/or with OCR is then available via Java, JavaScript, REST, the “transform” action through folders and in Alfresco Share as “transform” document action.

FCpro – versions, licensing, scope

The FileConverterPro is available in a basic version as well as in an extended version incl. PDF/A and OCR. With the extended version optionally the Abby OCR engine can be licensed additionally to the iOCR. Abbyy licenses are available page (monthly or overall volume) or processor dependent. The FCpro standard license is per server but there are also “Enterprise” for any amount of servers per company and “OEM” licenses for the integration through developers in their own applications.

Also containing in the FCpro server is the – WCF service sample application incl. source code and the MS-Windows application “DropConvert” – this can be installed and used on any workplace without restrictions.

Download – FileConverterPro (FCpro) ~250MB >>>

PDFMerge commandline parameters

PDFMerge can also be called with commandline parameters. Especially interesting thereby is the possibility to run the processing “silent” without user interface. With that e.g. overall PDF’s can be produced directly without user interaction through PMT (XML) files which are created from own applications. But it is also possible to work completely without template file only through a root folder to process the whole folder structure with any contained files.

Example:

“C:\program files\MAY COMPUTER\PDFMerge\PDFMerge.exe” “C:\1.pmt” /s

c:\1.pmt = PDFMerge template file – optional also a root folder can be specified

/s = processing runs “silent” – without user interface

As first parameter the file name of the PMT or PMTX template file or the path to a folder has to be provided like in the example above. If the path to a folder is provided the folder and all contained subfolders and files get read in and processed. If a folder is used the “pdfpath” parameter should be used for defining the destination PDF file. If this parameter isn’t specified the PDF file gets created on the same level as the folder chosen for processing and with the same name and there it could be that the required rights for the creation are missing.

The following additional parameters can be used:

/pdfpath=“<output path / name of the PDF file which should be created> ”  – if this is missing the definition from the template file is used

/profile=“<profile name for the processing>” – if not specified the last used profile is used

/gfi=“<PDFExport profile (=GFI) names >” name of the saved PDFExport profile or path to a GFI file