PDFmdx version 1.2.6 – automatic printouts via PDF2Printer – integration

PDFmdx version 1.2.6 now has an integration with the PDF printer-service – PDF2Printer. With that the created documents can be put out on printers automatically.

The printing output occurs for all single documents created within the scope of the PreSplit function. The information on which printer the output should take place, can be read out from the single documents via a data field of the PreSplit templates and used for the control of PDF2Printer.

Via alias assignement it is possible to determine and assign a physical printer from a field read out from the document. If no suitable alias can be found or the information is missing in the document, the set “default printer” is used. The printing function can be activated and deactivated generally or per processing definition.

PDFmdx - Processor - Print Funktion aktiviert  PDFmdx - Service Client - Print Funktion aktiviert  PDFmdx - Processor - PDF2Print Integration - Konfiguration

PDFmdx  creates a unique subfolder inside the print-input-folder for each processing job (input document). The PDF single documents created from the splitting process get copied there.

At the start of the further processing = printing process a “PDFmdx.pcf” (Print Control File) ASCII file gets genereted and copied into the subfolder at the end. The PCF contains the names of the PDF’s which should be printed and specifies the printing order as well as the printer which should be used. The PDF2Printer server recognizes the available “PDFmdx.pcf” file and starts the printing process. After the print was successful the subfolder gets deleted.

The PCF – file triggers and controls the print-output:

Subfolder processing with pcf - print control file

Download – PDFmdx template editor & processor >>>

PDF2Printer – MS-Windows service for printing PDF’s automatically

PDF2Printer is an application, installed as MS-Windows service, to output PDF’s from a monitored folder to various printers automatically.

Functions:

  • PDF-print-service for 32 and 64bit Windows operating systems
  • Folder-monitoring prints all PDF’s which a folder contains and all newly added ones
  • Configuration of in- / archiv- and error-folder
  • After the printing process – move the PDF into the archiv / error folder or delete the file
  • Selection – standard printer from the list of the available printers if no PCF printer-control-file is passed
  • Service – start / stop
  • Display log file
  • Configuration – Windows service account – as system or user account.

PDF2Printer - Config User interface  PDF2Printer - icon tray functions

  • With start / stop of the service an ASCII file (printers.pnames) containing the names of the available printers is created and written into the monitored in-folder. With that, integrated applications (e.g. PDFmdx) are able to read out, display and use the names of the available printers..

Start-stop of service writes an ascii file with the name of the available printers to the in-folder

  • Sub-folder monitoring with PCF trigger-file (Print Control File) allows the triggered beginning of the print of PDF’s contained in the sub-folder. The printing process starts with the occuring of the *.pcf file. The PDF’s listed in the pcf-file get printed in the defined order on the also defined printers.

Subfolder processing with pcf - print control file

Download – PDF2Printer –  Service for printing PDF’s automatically >>>

ifresco Tools – RepoWorker scripts – convert Alfresco documents to searchable PDF or PDF/A automatically

The module ifresco Tools offers the following functions for the Alfresco ECM / DMS:

  • ifresco-RepoWorker – enables time-controlled execution of a repository-JavaScript on a definable amount of documents.
  • ifresco-ScriptAction – enables the definition of share-actions which execute Repository-JavaScript on documents.

RepoWorker – scripts integrate AutoOCR and FileConverterPro:

With the RepoWorker we created an extension for the ifresco Transformer based on scripts. With that all existing and / or newly added documents of specific content- or MIME-types of an Alfresco server are converted to searchable PDF or PDF/A documents. The user doesn’t has to be concerned with it, the conversion takes place at the server automatically, indepent of how the documents are added into the ECM / DMS.

Functions:

  • time-controlled execution of JavaScript on a definable amount of documents
  • existing documents of a specific content- and MIME-type get converted to searchable PDF or PDF/A and replace the source-documents.
  • processed documents get marked with the “Transform” aspect to prevent a repeated processing.
  • singular or in definable time intervals repeated execution of scripts e.g. every 5 min
  • scripts can easily and quickly be adjusted to new conditions and requirements.
  • easy installation and configuration

Description – RepoWorker scripts for AutoOCR / FileConverterPro >>>

GitHub – RepoWorker scripts for AutoOCR / FileConverterPro >>>

Requirements:

  • Alfresco 4.x,
  • AutoOCR or FileConverterPro ,
  • ifresco Transformer (AMP).
  • ifresco Tools (AMP)

A demo installation can also be found on our ifresco / Alfresco testserver (admin / admin)

1_TIFF Datei in einen Alfresco Folder kopiert    2_TIFF Datei wird gefunden in ein durchsuchbares PDF konvertiert und ersetzt die Ursprungsdatei

PDFMerge Client for FileConverterPro (FCpro) – extends the PDF(/A) converter-service by new functions

Based on PDFMerge we brought out a PDFMerge Client for the FileConverterPro (FCpro) Server. It makes it possible to produce document conversions and compilations as PDF or PDF/A from any workplace. The PDF-conversion and processing of the documents is done via a FileConverterPro Server-service reachable in the local network or via the internet, which is addressed with SOAP / REST through HTTP(S). With that resources can be used collectively more efficient: the local computers get relieved, applications installed centrally (MS-Office, DWG/DXF converter or an Abbyy OCR Engine) get installed centrally and used together and don’t have to be installed on the local workplaces.

Differences to a local installation of PDFMerge:

  • The PDF or PDF/A conversion doesn’t take place locally but via HTTP(S) communication through a central FCpro service.
  • No local installation of MS-Office, DWG/DXF converter and Abbyy OCR Engine needed – because the central FCpro service is used.
  • No configuration of own local conversion profiles needed – selection of centrally predefined FCpro profiles.
  • Document preview only possible for image and PDF documents.
  • More compact setup – 65MB to 240-500MB – because the PDF converter and the OCR engine aren’t installed locally.
  • Simplified usage because less configuration possibilities are available.
  • Cost-effective option to produce PMT / PMTX files on any workplace to process them via a FCpro Server or PDFMerge.

1_PDFMerge für FCpro - Auswahl der FileConverterPro Verarbeitungsprofile  2_Context Menü für die eingefügten Dokumente  3_Kommunikations Einstellungen und Default Profilauswahl für den FileConverterPro Server

New features for the FileConverter Pro through the PDFMergeClient _ FCpro

The PDFMerge Client for the FCpro not only allows pure PDF or PDF/A conversions but also offers the following functions:

  • Creates merged PDF and PDF/A documents from single documents which are structured via bookmarks
  • Setting of the PDF info fields, PDF-open parameters and PDF rights and opening password.
  • Pagination and text stamp with a multiplicity of variables and configuration options.
  • Underlay / Overlay of PDF stationery
  • TOC – table of contents generated from the bookmarks automatically (planned).

After the installation of the PDFMerge Client for the FileConverterPro (FCpro) Server the processing can be tested immediatly with our FCpro testserver which is freely reachable via the internet, because the connection data needed is already predefined in our setup. The commandline parameters of PDFMerge are also valid, whereby the profiles refer to the FileConverterPro profiles of the configured FCpro server.

Download – PDFMerge Client for FileConverterPro (FCpro) – about 60MB >>>

FileConverter – Version 1.0.40 available – new additional HTML converter

Innovations & improvements – FileConverter 1.0.40:

  • With the processing of e-mails (EML, MSG) now also e-mails which contain MSG or EML attachments themselves can be converted
  • An error at the processing of MS-Exchange e-mail boxes via the webservice interface was fixed – the error blocked the service at times by which the service had to be restarted.
  • The underlying converter component was actualized and adjusted to the current state of the FileConverterPro.
  • Especially for the HTML conversion a new converter engine (ASP-direct) was implemented. There are now 3 for choice
  • HiQ-direct = previous „direct conversion“
  • ASP-direct = new HTML converter
  • MS-Office – same as so far

We recommend to use ASP-direct as standard because this converter displays the fonts bigger and therefor the created PDF’s are more readable.

Download – FileConverter – documents & e-mails to PDF, PDF/A and TIFF >>>

FileConverterPro & AutoOCR – test website available

To test the functions of FileConverterPro and AutoOCR and to run own conversion without having to install the software we made a server with FileConverterPro and AutoOCR, accessible via the internet for free.

Under MS-Windows the applications DropConvert (for FileConverterPro) and/or DropOCR (for AutoOCR) can be installed to carry out processings and to be able to run tests with these applications.

These Services can be used without installation of a client software and from any platform with only a browser. Therefor we have set up own test-websites to upload documents and convert them to PDF or PDF/A and/or run a PDF-OCR conversion.

FileConverterPro – test website:

URL: http://autoocr.may.co.at:3000/fcpro

Supported input-document formats:

  • DOC, DOCX, DOCM, RTF, TXT, ODT
  • XLS, XLSX, XLSM
  • PPT, PPTX, PPS, PPSX,
  • FDF, XFDF (Adobe Formulare),
  • XML
  • PNG, BMP, TIF, TIFF, JPG, JPEG, GIF
  • ZIP, RAR, 7Z,
  • MSG, EML,
  • PDF,
  • HTM, HTML, MHTML,
  • PMTX (PDFMerge)
  • DWG, DXF, DWF
  • Abbyy: PDF, TIF, TIFF, PNG, JPG, JPEG, BMP, GIF, PCX, DCX, JP2, JPC, DJV, DJVU, WDP
  • iOCR:  PDF, TIFF, JPEG, PNG

Processing profiles:

At all profiles placeholder pages get inserted when conversion errors occur and for not convertible file formats.

  • Default – direct conversion without MS-Office 2010, no OCR processing
  • Direct + iOCR German – direct conversion without MS-Office 2010, iOCR german
  • Direct – no OCR – PDFA – direct conversion without MS-Office 2010, PDF/A, no OCR processing
  • Direct – no OCR – with draft stamp and overlay – direct conversion without MS-Office 2010, stamps top left with filename / date / time, watermark (stamp) “Draft”, Sample stationery is underlayed, no OCR processing
  • MS-Office + Abbyy + PDFA – conversion of the Office documents via MS-Office 2010, PDF/A-1b output, Abbyy OCR – german & english
  • MS-Office + Abbyy – conversion of the Office documents via MS-Office 2010, Abbyy OCR – german & english
  • MS-Office – no OCR – PDFA – conversion of the Office documents via MS-Office 2010, PDF/A-1b output, no OCR processing

 

AutoOCR – test website:

URL: http://autoocr.may.co.at:3000/autoocr

Supported input-document formats:

  • Abbyy: PDF, TIF, TIFF, PNG, JPG, JPEG, BMP, GIF, PCX, DCX, JP2, JPC, DJV, DJVU, WDP
  • iOCR:  PDF, TIFF, JPEG, PNG

Processing profiles:

  • Abbyy PDFA – German & English – PDF/A output, languages – english & german
  • AbbyyFR10 – english & german – no PDF/A, languages – english & german
  • iOCR – English – PDFA – PDF/A – output, language – english
  • iOCR – English – no PDF/A, language – english
  • iOCR – German no PDF/A, language – german

On the test-sites it can be switched between the FileConverterPro and the AutoOCR test-site directly.

 

Node.js as base for the test websites:

For the implementing of the test websites for the FileConverterPro and AutoOCR we used the currently most modern tools for web-software-development. The programming was realized with JavaScript only, client- as well as server side.

The following components come to use:

  1.  Node.js – JavaScript for the server – http://nodejs.org/
  2. Node.js  FileConverterPro / AutoOCR Libraryhttps://github.com/XKEYGmbH/node-fcpro
  3. Bootstraphttp://getbootstrap.com/
  4. AngularJShttps://angularjs.org/

1_FileConverterPro - Test Site - Dokumente hochladen und nach PDF bzw. PDFA konvertieren3_Die eingefügten Dateien werden in der Liste angezeigt - die Auswahl des Verarbeitungsprofils ist pro Datei möglich   4_Mit Start der Konvertierung - werden die Dateien auf den Testserver hochgeladen und gleich konvertiert  5_Nach der Konvertierung können die erzeugten PDFs über den Download Link abgerufen werden  2_AutoOCR Test Site - Scans, Images und PDF hochladen und in durchsuchbare PDF bzw.PDFA konvertieren

DropOCR – version 1.2.5 available

Innovations DropOCR version 1.2.5:

  • Direct selection of the AutoOCR processing profile through the context menu of the icon tray application
  • function “Cancel all jobs” – with that currently running transfers and processes can be canceled immediatly
  • The “AutoStart” Option is now activated by default
  • The max. page amount is now preset to 1000 by default
  • The connection data of the AutoOCR testserver are already preassigned with the installation

DropOCR - Context Menu - Icon Tray Anwendung  DropOCR - Konfigurationseinstellungen 1.2.5

Download – DropOCR >>>

DropConvert – version 1.0.6 available

New features DropConvert version 1.0.6:

  • selection of the FCpro processing profile directly via the icon tray menu
  • display of the currently chosen processing profile as tool-tip text over the icon tray
  • function to cancel all open jobs
  • improved error handling with conversion errors without placeholder page

DropConvert - Auswahl des Verarbeitungsprofils über das Icon Tray Menü  Tooltip Text des Icon Trays zeigt das aktuell ausgewählte Verarbeitungsprofil

For tests without own installation of the FCpro server the testserver provided by us in the internet can be used.

Download – DropConvert – windows client for FCpro >>>

eDocPrintPro Plugin – ExtRen – extract and rename – extract information from the PDF – attachment name, path, subject, e-mail addresses

The existing eDocPrintPro e-mail plugin can search and extract e-mail addresses and subject via configurable delimiter in the created PDF and use them for the distribution of the e-mail. What has been missing yet however was the possibility to also redefine the name of the created PDF and use it as attachment name.

The eDocPrintPro “ExtRen” plugin now offers this possibility and combines the reassigning of the file name via extracts from the PDF document with the skills of the existing e-mail plugin.

Functions:

  • definition of variables for the destination file name / attachment name and path – delimiter – beginning / end, search in – first page / all pages / last page.
  • determining of name rules for the new file / attachment name via fixed (date, time, workstation name, username, origin name, counter) or free defined variables whose values get extracted from the PDF.
  • start folder if the file is only stored and not sent as attachment.
  • path configuration via variables like for the file name incl. free defined variables whose values get extracted from the PDF.
  • start value – counter
  • if destination file already exists – overwrite, append counter
  • delete document after processing – yes / no
  • all other functions see eDocPrintPro e-mail plugin.

1_After install of the plugin - a plugin set has to be to create and the plugin set has to be activated 2_To do not get the save as dialog the options shoud be changed - the file is saved without dialog 3_Here you can define the variables which should be read out from the document and which can be used to create the file- and attachment name 4_Config how the name of the file and attachment should be created 5_EMail settings - to cc and bcc can be fix configured or read out from the document 6_EMail settings - read out the email address from the document 7_EMail settings - configure the subject text label and read out the subject from the document 8_EMail settings - config the way how the email is sent out 9_Print from applicaiton to the eDocPrinter driver - information from document is read out - email message is created

Download eDocPrintPro “ExtRen” plugin >>>

EMail Archiver – FileConverterPro MS-Outlookplugin – archives and converts emails as PDF or PDF/A

The EMail Archiver is a plug-in for Microsoft Outlook 2010 / 2013 with which single or multiple marked e-mails or even whole e-mail folders and subfolder with all contained e-mail messages can be converted to PDF or PDF/A. The processing and conversion of the e-mail takes place via the FileConverterPro server which is called encrypted via https either in the local network or external over the internet. The resulting PDF(/A) is deposited in configurable start-folder in the file system. The path as well as the file names get configured and created via variables which are retrieved from the metadata of the e-mail message. Additionally the metadata can be written as a XLS table.

PDF and especially PDF/A-3 are particularly good for the archiving or ISO standardized long-term archiving of e-mails. With PDF/A-3 the original MSG / EML message and the contained attachements get embedded in the PDF container also.

Functions:

  • FCpro login configuration – URL, username, password, FCpro – choose processing profile, connection test with the FCpro server, priority of the jobs.

01 EMail Archiver - Config - FileConverterPro Communication settings

  • Archives settings
    • Selection of start-folder
    • Configuration destination path through variable: (date, day, month, year, subject, from, to (all), to (first), Outlokk folder name, Outlook path, Outlook user, email-thread-ID, email-message-ID).
    • Configuration destination file name through variable: same as for the path incl. counter.
    • Set counter starting value
    • Set action after the archiving:
      • Marking over a category,
      • Moving into a choosable Outlook archives folder,
      • Deleting of the archived email with or without confirmation

    02 EMail Archiver - Archive settings - variables for folder and name 03 EMail Archiver - Config of actions after conversion and archive

  • Metadata export settings – export metadata as XLS – for any archived email a new line is inserted into the XLS.
    • Selection destination folder
    • Configuration XLS file name
    • Selection of the columns for the export based on the email variables:
      • Date, day, month, year
      • Subject
      • From
      • To (all), to (first)
      • Outlook folder name, path, user
      • Email-thread ID, email-message-ID
      • Counter
      • Amount of attachements, names of attachements
      • Destination of the archived email (PDF)

04 EMail Archiver - Config metadata export to XLS #1 05 EMail Archiver - Config metadata export to XLS #2

  • Archiving
    • One or multiple marked emails from the e-mail list – function in the context menu, or buttons in the “Start” or “Archive emails” tab.
    • Archiving of whole folder structures incl. subfolders and all containing emails out of the Outlook folder structure
    • Archiving of single emails from the mask of the currentyl opened email view.
    • Opening of the configured destination folder directly out of MS-Outlook
    • Display of the currently pending e-mails for processing / conversion / archiving – label of the e-mail, FCpro status, archive status. After the successful archiving the label changes to a link of the archived email. Via this link the created PDF can be called and viewed.

06 EMail Archiver - Start archive direct from email list 07 EMail Archiver - Archive complete foldes with all e-mails and subfolders 08 EMail Archiver - Buittons added to the MS-Outlook user interface to archive emails and folder 09 EMail Archive - Status pane shows the actual status and link to the archived email 10 EMail Archiver - A click to the link opens the PDF or the archived email 11 EMail Archiver - EMails with contaienr attachments or nested attachments are correct expanded, converted and the bookmark structure is created

Download – EMail Archiver MS-Outlook plugin for FileConverterPro >>>